Every Sunday, I do maintenance on my personal devices: desktop, laptop, tablet, e-reader, phone. I use the desktop and the phone every day, so regular OS and browser updates and the like happen for those as they come out, but my other devices are, at this point in my life, on an as-needed basis, so they may not get used in a particular week. The impetus for the weekly maintenance was partly to keep my email from eating up all my Google storage space, partly to avoid data loss by incorporating regular backups (thanks, records management class), and partly to avoid my husband asking when I last updated my drivers when something is being wonky.
So what does this look like in practice?
- I update my video card drivers, if there's been an update since the previous Sunday. I do not like the GeForce software that would do it automatically, so I just check.
- I run a MalwareBytes scan on both the desktop and laptop computers. My internet browsing habits are pretty boring, I don't download much of anything, and I'm running NoScript and uBlock Origin in Firefox, so not a lot sneaks in, so I'm just using the free version of MalwareBytes on my computers. My phone has the paid version because it is harder to get by without, being tied in to logging in to so many things.
- I use SMS Backup & Restore to back up my texts and calls to Google Drive automatically once a week, and then I delete the previous week's backup to free up space. It's not perfect; there's some file bloat in the texts backup that I haven't bothered to troubleshoot. But it does let me import all my texts and calls on a new phone if they don't come over automatically.
- I back up any new pictures on my phone to my desktop. I know two people who, in the past year, have lost all the pictures on their phone to some kind of phone error, and they had no backups. A lot of my pictures aren't important in the long run, but we do take them for a reason. With so many of our pictures being digital now, we don't have to worry about losing them to a natural disaster or the inherent vice of physical media, but only if we're avoiding the inherent vices of digital media and doing regular backups and maintenance.
- I reboot my phone. I only recently started doing this, but my phone and my Fitbit have an on-again/off-again relationship, and regular reboots seems to help.
- I back up all my Google Keep content to Drive. This is pretty easy to do on the desktop browser version; you can use CTRL+A to select all, and if you do any selection, the top menu changes, including a 3-dots menu in the top right which includes copy to Google Drive. It puts it all in one document in Drive, which I can then download to my desktop computer. I do this for both the archived and unarchived notes, and then delete the previous week's files in Drive to save up space. (You may have sensed a theme regarding Drive space, since I'm living within the free 15 GB for my account.)
- I update all my tablet and e-reader apps. Since both are off when I'm not using them, they don't just pull down real time updates. Depending where their batteries are at, I may also charge them.
- I update my laptop's OS and browsers, if needed. At this point in my life, my laptop mostly gets used when I travel, but I also will pull it out if I need to do anything personal over lunch at work, or if I'm doing a lot of calendar reconciliation between my work calendar and my Google calendar. (Other things I learned during my archives certificate: keep your work devices and personal devices separate so your personal devices don't run the risk of being pulled into discovery if your employer has to provide information/documents. I also avoid logging into my Google account on work computers.)
- I export my Firefox bookmarks to an HTML file. I don't have a log-in to sync Firefox; I just import my bookmarks as needed (and use a bookmark de-duplicator).
- I delete all my email in Gmail that's tagged with my delete weekly tag (delw) if it's older than one week, and once a month delete all the delete monthly (delm) email from the previous month. Anything that I get regularly that I want to get but that I'm not going to want to keep (basically, ad flyers, professional mailing lists, news alerts, etc.), I set up to label with either delw or delm, and then I do. I also regularly evaluate (about once a year) what comes into those tags and unsubscribe from stuff I no longer want to get. I don't bother backing up my Gmail much since it's also getting pulled into Outlook on my desktop (but I do delete stuff out of Outlook more often).
- I use Microsoft SyncToy to back up my Documents folder from my desktop to a USB drive. I've got a RAID array that it lives on in my computer already, and I think my husband has some kind of NAS backup set up, but the USB drive leaves the house with me, so if the house burns down while we're not home, I don't lose all my digital stuff. I realize eventually SyncToy is going to break (it already will no longer back up my Documents to my laptop, but that's not really necessary while the backup to the USB is working), and I'll have to figure out a different file synchronization option. I used to more regularly write while not home and used it to keep my writing synchronized between the USB drive and my desktop, but now it's more of a backup tool for me.
Anyway, that sounds like a lot, but it doesn't really take that long - maybe 15-30 minutes depending on how much needs to be done. It's nice to not have to worry too much about a drive failing or the phone deleting all my pictures.
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